Human Resources Coordinator
Title: Human Resources Coordinator
FLSA Status: Full Time, Non-Exempt
Supervisor: Director, Human Resources
Date: September 2024
Approved By: Fire Chief, Human Resources
Summary
Mountain View Fire Rescue is a full-service fire department that goes beyond the traditional fire service. We are committed to the safety of our community and assisting in being prepared for the unexpected. We believe in holding our department to the highest standard. Mountain View Fire Rescue is defining the future in emergency services and community involvement. We are doing this by embracing high moral and ethical standards; we have zero tolerance for mediocrity, status quo, and irresponsible government. We take the responsibility you have entrusted us with in the highest regard and intend to honor you by not losing it.
The Human Resources Coordinator will be responsible for the daily administrative and customer service tasks of the Human Resources Division. This position will regularly provide customer service to employees, candidates, and the general public. This position will also perform specialized and routine clerical duties in support of the HR division and provide administrative support related to staffing, recruitment, employee benefits, and payroll-related items.
Primary Functions
· Provides primary administrative support for functions associated with recruitment, records management, payroll-related items, and other tasks as assigned; includes filing and adhering to document retention schedules.
· Provide administrative support in all areas of recruitment efforts, prepare vacancy announcements, establish and maintain recruitment files, prepare related correspondence for scheduled interviews, offers, and onboarding, and coordinate schedules for pre-employment testing.
· Ensures recruitment and human resources related documentation is completed properly; prepares employee paperwork for submission to payroll.
· Maintains personnel, medical, and other Human Resource Division files.
· Updates and maintains all forms used by Human Resources.
· Monitor and maintain the motor vehicle record tracking system for all employees.
· Responds to various questions from hiring managers, employees, board, and citizens, including information on processing forms, special programs and activities, recruitment, position vacancies, and policies and procedures.
· Assists with employee activities as required.
· Assists with administering all promotional processes, which include job announcements and reading lists, assessment centers, written and practical exams, oral boards, posting of the results, and maintaining the active promotional hiring list each year.
· Assists in maintaining complex filing systems and logs.
· Performs other duties as assigned.
Education and Experience
· High school diploma or GED.
· Associate’s degree in the related field is desired. Equivalent combinations of education and experience may be considered.
· Three (3) years of experience in a related administrative position with one (1) year of experience in human resources.
Knowledge, Skills and Abilities
· Knowledge of Federal, state, and local laws, statutes, and ordinances related to human resource administration.
· Uses independent judgment and problem-solving skills and knows when to seek assistance
· Apply the policies, procedures and goals of the Mountain View Fire Protection District.
· Prepare, organize and maintain complex filing systems; ability to compile information and prepare detailed reports.
· Read, interpret and explain various policies or procedures to employees, applicants and the general public.
· Prioritize work effectively and apply independent judgment.
· Maintain confidential information.
· Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
· Competency in MS Suite, including Excel and PowerPoint
· Perform the duties and maintain appropriate personal conduct, attitude, and appearance.
Possess and maintain:
Valid driver’s license.
Working Conditions and Physical Requirements
While performing the duties of this job, the employee is regularly required to see, hear, talk, stand, twist, and use repetitive motions, as well as demonstrate manual dexterity in the conduct of work. Work involves heavy (20 lbs. and over) lifting and carrying, sitting, standing, walking, pulling, pushing, crawling, bending, kneeling, and climbing to widely varying degrees depending on circumstances. Must be able to work under pressure/stress in emergency and non-emergency situations. The employee must be able to travel between District locations and other destinations physically. May be required to work overtime.